East Engineering Company — Branded Email Setup (Zoho)
A manufacturer with a strong production line but no professional email system. We implemented secure, custom-domain Zoho Mail for the company so every team member could communicate with trust and clarity.
Before: No Branded Email — Fragmented Communication
East Engineering handled orders, vendors and client queries over personal or shared accounts, causing confusion, missed messages, and weak brand signals. Professional communication needed a single source of truth.
No Company-Branded Email Addresses
Quotations, invoices, and purchase orders were sent from fragmented personal emails, compromising enterprise legitimacy and client confidence.
Poor Internal Collaboration & File Sharing
Without shared group mailboxes or synced team storage, drawings and purchase orders were siloed in individual inboxes, leading to duplicated work.
Unprofessional Client Communication
Corporate procurement teams struggled to verify sender authenticity, causing friction during vendor onboarding and compliance assessments.
Zero Spam & Deliverability Safeguards
Unauthenticated mail servers often triggered recipient spam filters, causing critical delivery notices and RFQs to be missed entirely.
Zoho Mail — Custom Domain Email Setup
We migrated the company to Zoho Mail with full DNS configuration, secure authentication, user provisioning, and shared groups — delivering branded email addresses like name@eastengineering.com.
1. Domain & DNS Configuration
Added DNS records, SPF/DKIM/DMARC for email deliverability and security — ensuring mails land in inboxes, not spam.
- Full MX record configuration routing all inbound traffic securely to Zoho
- Sender Policy Framework (SPF) validation to certify sending server authority
- 2048-bit DKIM cryptographic keys verifying message integrity in transit
- DMARC policy enforcement to block malicious domain spoofing & phishing
2. User Provisioning
Created secure Zoho accounts for the team, configured roles and aliases, and set up group/shared mailboxes for operations.
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Individual branded accounts:
name@eastengineering.com -
Shared team distribution groups for
sales@andoperations@ - Role-based permissions and administrative controls across all departments
- Standardized corporate HTML email signatures with contact details & branding
3. Collaboration & Backup
Enabled calendars, shared drives, and basic backup/archival options so the team could collaborate and preserve records.
- Shared departmental calendars tracking production milestones and delivery dates
- Cloud document storage for mechanical drawings, specs, and vendor quotes
- Automated backup retention policies to safeguard company communication history
- Multi-device synchronization on desktop, Android, and iOS devices
A Trusted, Unified Voice Across Global Operations
East Engineering now communicates with a consistent, professional voice. Branded emails improved client trust, reduced missed messages, and established a reliable internal collaboration system.
Before Working With gaverify
- No company-branded email addresses for staff
- Poor internal collaboration and file sharing across departments
- Unprofessional client communication via personal free webmail
- Critical RFQs and vendor inquiries lost in unauthenticated spam traps
The Transformation: What We Delivered
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Custom Zoho Emails Live: Branded
@eastengineering.cominboxes for all team members - SPF/DKIM/DMARC Configured: Certified sender authentication guaranteeing inbox delivery
- Shared Mailboxes & Calendar: Unified departmental groups for sales and operations
- Reliable Backup & Archival: Permanent retention of all client agreements and engineering specs
“Setting up Zoho Mail gave our company an immediate professional leap. Our quotations are trusted by corporate enterprise buyers, and our internal communication across factory and sales teams is completely synchronized.”
Want Branded Email for Your Manufacturing Business?
Professional email is a small technical step that creates big trust. We set up secure, branded email systems for manufacturers — fast, secure, and owned by you.